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VENUE BOOKING FORM
   
Name Of Exhibition*
Dates of Actual Exhibition  
From*
To*
No of Days*
Type of Exhibition*
Selling of Products
Minimum Space Requirement *
Square meters (nett)
Exhibition Hall *  (Subject to availability)
 
We wish to confirm the booking with OIEC for the above-mentioned exhibition
 
Company*
Address*
Tel No.*
Fax No.
Email*
Website
   
Below please find the details required for the exhibition agreement
Description of Exhibition
Commencement Date
Opening Date
Closing Date
Opening Hours
Authorized Signatory to sign the agreement
Position
Witness to sign the agreement
Position
Authorized Signatories  
Name
Position  
Date
   
DECLARATION:
We are the company licensed to organize and manage exhibition under the rules by Ministry of Commerce and Industry and will abide by to the Rules and Regulation by the Ministry and any other concerned authorities.
 
CONDITION OF EXHIBITION HALL BOOKING
  1. The Company is licensed to organize and manage exhibition under the rules by Ministry of Commerce and Industry.
  2. The Applicant understands and has knowledge of the Rules and Regulation by the Ministry of Commerce & Industry and any other concerned Ministries & Authorities with regards to organizing exhibition in Sultanate of Oman.
  3. The booking made is for specified exhibition and dates only. Any changes or deviation will render the booking and contract null and void.
  4. Within three weeks (or 15 working days) from the date of confirmation letter / no objection letter issued by Oman International Exhibition Centre (OIEC) the applicant should obtain approval from Ministry of Commerce and Industry. For any solo country exhibition, an approval letter or no objection letter from the Ambassador of the respective country’s embassy should be submitted before any booking is made.
  5. The Applicant shall not apply for exhibition approval to the Ministry of Commerce and Industry prior to confirmation from OIEC. OIEC is not obliged to entertain any request of booking should an approval is obtained from the Ministry of Commerce and Industry before obtaining approval from OIEC.
  6. If OIEC doesn’t receive the Approval Letter from Ministry of Commerce and Industry within three weeks (or 15 working days) from the date of confirmation letter from OIEC, the booking is consider cancelled. Any extension of booking period is subject to OIEC approval at the sole discretion of OIEC.
  7. This booking form is an essential part of the Exhibition Agreement and to be construed as part of the Exhibition Agreement after signing of the Exhibition Agreement.
  8. OIEC reserve the right to refuse or not to accept any booking without stating any reason.
  9. OIEC reserve the right to unilaterally cancel any confirmed booking in the event the Applicant had entered into an Exhibition Agreement with OIEC prior to the Booking and is still in default of payment under the previous Exhibition Agreement. In such case, the Booking Deposit and/or any other already paid by the Applicant shall be forfeited. In addition to the cancellation of booking and forfeiture of Booking Deposit, OIEC reserve the right to initiate any action, as OIEC in its wisdom deems appropriate, to recover the amount payable under the previous Exhibition Agreement. In such event, the organizers shall not have the right to deduct the forfeited amount from the amount due under the previous Exhibition Agreement. Such amount due shall remain recoverable in full.
  10. All booking payment made is non-transferable and non-refundable.
  11. Additional dates apart from allocated number of days for move in and move out dates have to be requested officially and subject to prevailing charges.
  12. The confirmation of exhibition and the right to use and market the exhibition centre as the venue for the exhibition should only be commenced upon finalization and signing of Contract / Exhibition Agreement ie. Tenancy Agreement
  13. Terms of condition in the Exhibition Agreement is to be adhered to, copy can be obtain from OIEC (if required).
  14. All shell scheme booth construction is strictly by OIEC.
  15. Minimum requirement to book the entire exhibition space (both Exhibition Hall 1 & 2) for a single exhibition is 2,000 square meter NETT. This minimum guarantee space is notwithstanding the space approved by Ministry of Commerce and Industry or actual space used (if lesser).
  16. All minimum payment for the exhibition space should be paid prior to build-up of the exhibition and all payments due to OIEC are to be paid in full before TERMINATION DATE.
  17. By signing this form the organizers will also agree that if they do not adhere to the conditions, rules and terms of the agreement with OIEC, OIEC reserves the right to cancel the exhibition and also the exhibition license. All payment made will be forfeited.
I agree to the above specified conditions of exhibition hall booking.*
 

Please fill the exhibition profile form if you are first time exhibitor
EXHIBITION PROFILE FORM
   
Name of Organisers
Contact Person
Designation
Date
List of exhibition organised in the past ( with most recent on top )
No. Name of Exhibition Type of Exhibition No. of Years Venue / Location Size
1
2
3
4
Please attach ( if necessary ) any credentials, materials & reports to support the above information.
Name of Proposed Exhibition
Type of Exhibition
Selling of Products
Proposed Exhibition Dates
Introduction: Please introduce the concept of exhibition
Please attach relevant and supporting documents (if any)
Do you have conference / meeting organized during this exhibition.
 
Name the government bodies / organization supporting
this exhibition

Exhibitor profile

Visitor profile
List similar exhibitions around the region
No. Name of Exhibition Venue / Location Date Size
1
2
3
4
 
Expected target size ( NETT ) for the exhibition SQM
  Local Foreign
Anticipated number of Exhibitor
Anticipated number of Visitors

Please explain your exhibition promotion

Please explain your visitor’s promotion

Enter the verification code as you see in the image below*
NOTES:
Confidentiality Notice:
 
The information will help OIEC in processing your reservation to the utmost transparency and equality. In streamlining the standard of exhibition and professionalism in the industry, we endeavor to be of your service in all fairness.

OIEC does not guarantee that no other organizer has, or may apply for the same.

This information requested is to facilitate your reservation with OIEC and for OIEC to recommendation for approval from concerned Ministry and authority to organize your exhibition.
 
* mandatory fields.
 
 
OIEC MANAGEMENT
 
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P.O. Box 117, P.C. 111,
Muscat International Airport, Oman.
Phone : 968 24512100
Fax : 968 24512101
e-Mail: marketing@omanexhibitions.com